In today’s increasingly technological world, effective communication both electronically and verbally, is essential to being a successful employee. The National Association of Colleges and Employers recently shared a 16 tip guide for successfully managing your email communication while on the job. Following these tips will establish yourself as a s competent communicator and go a long way to establishing yourself in the company culture. Check them out and let us know what you think!!
16 Tips for Using E-mail at Your New Job
- Do not use your employer’s e-mail address for anything other than work-related correspondence.
- Read e-mail carefully so that you can respond appropriately.
- Don’t send confidential material by e-mail.
- Use a subject line that reflects what your message is about.
- Don’t use abbreviations or text-message jargon (BTW, LOL, or smiley faces, and so forth) in your e-mail.
- Use a brief greeting as you might in a letter (Dear John, Good morning Mrs. Smith). Include a closing (Sincerely, Yours, Thanks).
- Use spell check and reread your message before sending.
- Respond to e-mail promptly.
- Use typefaces and colors that are appropriate to your workplace. Ask if your office has a style that you should follow.
- If you find you are e-mailing back and forth several times, pick up the phone to settle the issue.
- If you forward a message, remove the FW from the subject line.
- Change the subject line if the topic of the e-mail changes.
- Do not share other people’s e-mail addresses.
- Be careful using “reply all.” Consider whether it is necessary that everyone sees your reply.
- Do not forward other people’s messages without permission.
- Watch the tone of your e-mail. Remember, the person receiving the e-mail can’t see your body language.